Article I
Name
This organization shall be known as the South Carolina School
Plant Management
Association;
synonymously referred to as SCSPMA.
Article II
Purposes
In the interest of enhancing and promoting the educational
process, the purposes
Of this
Association shall be:
1) To
provide for the exchange of information to improve school plant management,
maintenance and care by promoting acceptable policies,
standards and practices.
2)
To promote the professional advancement of school plant management.
Article III
Membership
The Association
shall have threes classes of members:
Active,
Associate, and Industry.
Active
Membership: All persons engaged in school plant management programs,
both state and local are eligible for active membership in the Association.
Associate
Membership: This shall be extended to other school administrators,
Members of
boards of instruction, and other school employees and students. Associate
members may attend meetings of the Association, but may not vote nor
hold office.
Industry Membership:
This shall be open to reputable business concerns. Industry members may attend
meetings of the Association, but may not vote or hold office.
Article IV
Dues:
1)
The annual dues of Active Members shall be ten dollars ($10) and payment
of such dues shall entitle such members to receive the
proceedings of the Association.
2)
The annual dues for the Associate Members shall be three dollars $3).
3)
Annual dues for Industrial membership shall be ten dollars ($10).
4)
Registration and other fees shall be determined and set by the
Executive Committee.
Article V
Officers:
Principal Officers:
The principal officers of the Association shall be President,
President Elect, First Vice-President. Vice-President of Logistics,
Vice-President
of ETV Training, Secretary, Treasurer, and Registration/Records Coordinator.
The President Elect proceeds to the presidency except in cases of conduct
unfavorable to the Association, in which case the presidency shall be filled by
election. The terms of office shall be for one year. The officers shall be
elected
by majority vote of those present at the Association annual meeting.
Executive Committee: The Executive Committee shall consist of
the principal
officers and one member from each region not represented by the five principal
officers. The immediate past president shall serve as a voting member
representing the Past Presidents Advisory Committee. The State Department
Representative, as appointed by the State Superintendent of Education, shall be
a
voting member of the Executive Committee.
All officers shall take office immediately after election and shall serve until
their
Successors have been elected. In case of a vacancy, the Executive Committee
may appoint a member to fill the un-expired term, except for the office of
President. In the event the presidency is vacated, the President-Elect will
assume
the responsibilities and duties of the presidency and a new President-Elect
will be appointed. No officer shall serve more than two consecutive terms.
Article VI
Duties
of Officers:
President: The
President shall set the dates for, or call, all meetings of the
Executive Committee. He shall preside at all meetings of the Executive
Committee and the Association and he shall perform other duties that may
be necessary for the conduct of this office.
President-Elect: The President-Elect shall proceed to the
presidency. Shall be
chairman of the Program Committee. Shall assume all duties of the presidency
in case of absence or resignation of the President.
First Vice President:
The First Vice President shall be familiar with the duties of President and the
President-Elect and be able to assume their responsibilities
if needed, as well as other duties as assigned. Shall coordinate all vendor
relations to include soliciting vendors for conferences, coordinating set up,
take
down and maintain communications with vendors throughout the year.
Vice President of Logistics: The Vice President of Logistics will
be responsible
for logistics to accept bids, coordinate conference, banquet rentals and motel
accommodations.
Vice President of ETV Training: The Vice President of ETV
Training will be
responsible for the coordination of ETV training services that is available
through the State Department of Education.
Secretary: The Secretary shall keep a record of all meetings of
the Executive
Committee and the Association and attend to all the correspondence as deemed
appropriate by the Executive Committee. A copy of all minutes of the
Association and the Executive Committee meetings shall be mailed by the
secretary to each member of the Executive Committee no later than one week
prior to the next meeting. To insure the continued preparation and publication
of
the Associations’ newsletter – Maintenance Update – and to appoint newsletter
committee persons as he or she deems necessary.
Treasurer: The Treasurer shall keep an accurate record of all
monies received,
paid out, and shall submit a written financial report at each Executive
Committee
meeting. To perform other duties that may be necessary for the conduct of this
office and in keeping with good business practices.
Coordinator of Registration/Records:
To be responsible for updated lists of
Members and vendors. Conduct all Association mail-outs upon authorization
of the Executive Committee. Coordinate registration at conferences. Maintain
accurate records of continuing credit hours and certification of members.
Provide
an update of activities to the President of the Association prior to each
meeting.
Executive Committee: In addition to its normal functions, this
committee shall
act as the program committee. The Executive Committee shall have the authority
to conduct any business deemed necessary between meetings and may make
recommendations to be acted upon by the members of the Association and to fill
vacancies as they occur.
Article VII
Committees:
The committees of the Association shall be those
recommended by the
Executive Committee and those deemed necessary by the President.
The President subject to the approval shall appoint all committees
of the Executive Committee.
Members of all committees shall enter upon their duties immediately upon
Their appointments.
Article VIII
Meetings:
Meetings of the Association shall be held at a time and place to be named by the
President, with approval of the Executive Committee.
Article IX
Election:
Prior to the business session of the Annual Conference, the
President shall appoint
A nominating committee of three members, which shall present
to the business
session of the Annual Conference, nominations for President
Elect,
First Vice-President, Vice-President of Logistics,
Vice-President of ETV Training
Secretary, and Treasurer. The President shall
call for additional nominations from the floor. Election shall be
by ballot.
Article X
Amendments:
Any amendment to this Constitution and By-Laws shall be
submitted in writing
To the Executive Committee thirty (30) days prior to the
Association meeting.
The Executive Committee shall then present the proposed
amendments to the
Association at its’ meeting with a recommendation to adopt
or reject such
recommendation. Two-thirds (2/3) majority may adopt the
amendment
vote of those voting members present at the Association
meeting.
Revised June 2002
|
